Provision of Scanning, Indexing and Storage Service for Motor Vehicle Registration and Licensing Section and Ethics and Forensics Services Department

This tender is for the provision of scanning, indexing, and storage services for the City of Cape Town's Motor Vehicle Registration and Licensing Section and Ethics and Forensics Services Department. The service includes digitizing hardcopy documents, transferring digital data (PDF) via FTP, providing storage (on-site and off-site for backups/disaster recovery), and managing document destruction where applicable. The service provider must ensure data security, confidentiality, and compliance with relevant legislation like POPIA.
Tenderers must submit a responsive tender offer that complies with all conditions, specifications, and pricing instructions. Key requirements include demonstrating prior experience in scanning, indexing, and storage services within the last two years (Schedule F13 (B)), being registered on the CCT Supplier Database and National Treasury CSD, and having tax matters in order with SARS. Mandatory returnable documents include a completed Declaration of Interest (State Employees and Conflict of Interest), Certificate of Independent Bid Determination, and Authorisation for Deduction of Outstanding Amounts Owed to the CCT.